Republic of Cameroon

Ministry of Justice

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Secretary General: Mr FONKWE Joseph FONGANG
                           1st Group Non-Hierarchy Magistrate


DECREE N ° 2012/389 OF 19 SEP 2012 (Click here to download)


ORGANIGRAMME

 

ARTICLE 10:
(1) The Secretariat General shall be under the authority of a Secretary General who shall be the main assistant of the Minister. He shall administer the affairs of the Ministry. He shall receive the necessary delegations of signature from the Minister.  In this capacity, he shall:

  • coordinate the activities of the services of the Central Administration and the decentralized services and shall, to this end, hold coordination meetings, the minutes of which he shall forward to the Minister;
  • define and codify the internal procedures of the Ministry;
  • ensure the in-service training of personnel and organize, under the authority of the Minister, seminars and refresher, further training or specialization courses;
  • monitor the activities of related services, the action programmes of which he shall approve and receive progress reports thereof, under the authority of the Minister;
  • ensure celerity in the processing of files, centralize records and manage

(2) Where the Secretary General is absent or unable to perform his duties, the Minister shall designate the most senior Director in the higher scale to deputize for him. 

ARTICLE11: The Secretariat General shall comprise:

  • SECTION 1 - The Division for Research and Planning ;
  • SECTION 2 - The Information Systems, Networks and Statistics Unit;
  • SECTION 3 - The Monitoring Unit;
  • SECTION 4 - The Communication Unit;
  • SECTION 5 - The Translation Unit;
  • SECTION 6 - The Sub-Department for Reception, Mail and Liaison;
  • SECTION 7 - The Documentation and Records Service.

SECTION 1 - DIVISION FOR RESEARCH AND PLANNING

ARTICLE 12:
(1) Under the authority of a Division Head, the Division for Research and Planning shall be responsible for:

  • drafting and monitoring the implementation of the Ministry’s sector strategy;
  • drafting of the Ministry’s Medium-Term Expenditure Framework (MTEF) in collaboration with the other administrations concerned;
  • assistance and advice in the planning of activities of the other services of the Ministry;
  • monitoring and achieving research, as well as following-up programmes and projects’ implementation, in coordination with the partners concerned;
  • setting-up instruments of analysis, planning, follow-up, risk management control and projects’ modification;
  • ensuring coherence between the judicial, penitentiary and administrative maps;
  • planning and follow-up concerning the construction of Court Houses and prisons;
  • prospective research to enable efficient deployment of Judicial and Legal Officers, non-Judicial and Legal Officers and Penitentiary personnel;
  • structuring and implementing partnership between the justice sectors and the penitentiary administration
  • compiling and updating the projects and statistics bank in the judicial and penitentiary areas.

(2) The Division for Research and Planning shall comprise:

  • the Research Unit;
  • the Planning Unit.

ARTICLE 13:
(1) Under the authority of a Unit Head, the Research Unit shall be responsible for:

  • drafting and implementing the Ministry’s sector strategy;
  • monitoring and achieving research and following-up programmes and projects’ implementation, in coordination with the partners concerned;
  • setting-up instruments of analysis, planning, follow-up, risk management control and projects’ modification;
  • ensuring coherence between the judicial, penitentiary and administrative maps;
  • planning and following-up the construction of Court Houses;
  • structuring and implementing the partnership between the justice sectors and the penitentiary administration;
  • drafting the Ministry’s Medium-Term Expenditure Framework (MTEF) with the other Administrations concerned;
  • assistance and advice in the planning of activities of the other services of the Ministry.

(2) In addition to the Unit Head, the Research Unit shall comprise three (3) Assistant Research Officers.

ARTICLE 14:
(1) Under the authority of a Unit Head, the Planning Unit shall be responsible for:

  • ensuring coherence between the judicial, penitentiary and administrative map;
  • planning in order to enable an efficient deployment of Judicial and Legal Officers, Non Judicial and Legal Officers and Penitentiary Administration personnel;
  • compiling and updating the projects and statistics bank in the judicial and penitentiary areas.

(2) In addition to the Unit Head, the Planning Unit shall comprise two (2) Assistant Research Officers.

SECTION 2 - INFORMATION SYSTEMS, NETWORKS AND STATISTICS UNIT

ARTICLE 15:
(1) Under the authority of a Unit Head, the Information Systems, Networks and Statistics Unit shall be responsible for:

  • implementing strategies set in the area of computer science and communication networks in the Ministry, Courts and prisons;
  • collecting data and drafting statistical bulletins in accordance with the Government’s recommendations thereto;
  • coordinating computer activities in courts, decentralized services and prisons;
  • the conception, realization, operation and maintenance of computer applications of the Ministry, courts, decentralized services of the Ministry and prisons;
  • managing and monitoring communication networks of the Ministry, courts, decentralized services of the Ministry and prisons;
  • the follow-up and use of softwares and applications of computerized procedures management;
  • designing and implementing strategies of computer security maintenance;
  • monitoring of computer applications use;
  • magnetic material management;
  • computer security management;
  • production consumables management;
  • data bases management;
  • network management;
  • setting-up, managing and administrating data bases;
  • the technical management and maintenance of computers of the Ministry, courts, decentralized services of the Ministry and penitentiary institutions;
  • drafting statistics of judicial and penitentiary activities;
  • drafting of statistical overviews;
  • technology watch.

(2) In addition to the Unit Head, the Information Systems, Networks and Statistics Unit shall comprise four (4) Assistant Research Officers.

SECTION 3 - MONITORING UNIT

ARTICLE 16:
(1) Under the authority of a Unit Head, the Monitoring Unit shall be responsible for:

  • following-up of the activities of central, decentralized and judicial services, with the exception of court activities;
  • making summaries of action programmes, memoranda on the economic situation and progress reports forwarded by the central and decentralized services of the Ministry and Courts;
  • any research or mission entrusted by the hierarchy.

(2) In addition to the Unit Head, the Monitoring Unit shall comprise, two (2) Assistant Research Officers.

SECTION 4 - COMMUNICATION UNIT

ARTICLE 17:
(1)Under the authority of a Unit Head, the Communication Unit shall be responsible for:

  • implementing Government’s communication strategy within the Ministry;
  • preparing and drafting special messages of the Minister;
  • collecting, keeping and analyzing newspaper articles and audiovisual documents for the Ministry;
  • studying articles relating to the penitentiary administration and the Judiciary published in the national and foreign press;
  • ensuring the permanent promotion of the Ministry’s image;
  • ensuring protocol and organizing ceremonies attended by the Minister, Minister Delegate or Secretary of State;
  • producing specialized programmes for the Ministry in the media;
  • organizing press conferences and other communication activities of the Minister, Minister Delegate Secretary of State;
  • drafting and publishing news reports and any other publications concerning the Ministry.

(2) In addition to the Unit Head, the Communication Unit shall comprise two (2) Assistant Research Officers.

SECTION 5 - TRANSLATION UNIT

ARTICLE 18:
(1) Under the authority of a Unit Head, the Translation Unit shall be responsible for:

  • translating routine documents;
  • controlling the quality of translation work;
  • setting-up of a terminology data bank.

(2) In addition to the Unit Head, the Translation Unit shall comprise four (4) Assistant Research Officers among whom two (2) shall be responsible for translation into French and two (2) for translation into English.

SECTION 6 - SUB-DEPARTMENT FOR RECEPTION, MAIL AND LIAISON

ARTICLE 19:
(1) Under the authority of a sub-Director, the sub-Department for Reception, Mail and Liaison shall be responsible for:

  • receiving, informing and guiding visitors;
  • receiving, sorting, processing and distributing mails;
  • filing and keeping signed documents;
  • reproducing and notifying personal documents and distributing statutory instruments, as well as any other service documents;
  • sending reminders to services on the processing of files.

(2) The Sub-Department for Reception, Mail and Liaison shall comprise:

  • the Reception and Orientation Service;
  • the Mail and Liaison Service;
  • the Reminder Service.

ARTICLE 20:
(1) Under the authority of a Service Head, the Reception and Orientation Service shall be responsible for:

  • receiving files;
  • receiving petitions;
  • receiving and informing the public;
  • controlling the conformity of files.

(2) The Reception and Orientation Service shall comprise:

  • the Information and Control Office;
  • the Rejected Files Office

ARTICLE 21:
(1) Under the authority of a Service Head, the Mail and Liaison Service shall be responsible for:

  • registering and codifying files;
  • distributing mail;
  • filing and keeping signed documents;
  • reproducing personal documents and all other service documents;
  • notifying signed documents;
  • opening-up virtual files.

(2) The Mail and Liaison Service shall comprise:

  • the In-Coming Mail Office ;
  • the Out-going Mail Office;
  • the Reprography Office .

ARTICLE 22:
Under the authority of a Service Head, the Reminder Service shall be responsible for:

  • the registration of applications from the public;
  • the automatic reminder of services in case the normal time-limits assigned for processing of files have not been respected;
  • initiating reminders to other Ministries.

SECTION 7 - DOCUMENTATION AND RECORDS SERVICE

ARTICLE 23:
(1) Under the authority of a Service Head, the Documentation and Records Service shall be responsible for:

  • acquiring and keeping law books, reviews and newspapers that are necessary to Judicial Services and the Penitentiary Administration;
  • conceiving and setting-up a system for the filing of documents of the Ministry;
  • collecting, centralizing, keeping and disseminating of documents relating to the Ministry;
  • setting-up a library for the Ministry;
  • subscribing to various reviews and publications concerning the Ministry;
  • the keeping the Ministry’s archives
  • relations with the National Archives.

(2) The Documentation and Records Service shall comprise:

  • the Library;
  • the Documentation Office ;
  • the Records Office.